… is the claim of a new book of  Laura Vanderkam which I noticed while browsing the latest manifestos over at ChangeThis.

It is so true: “You have more time than you think”  -  Stop doing things which are not important.

Laura Vanderkam sums it up nicely:

So whenever you find yourself saying “I don’t have time to do X, Y, Z,” try changing your language.
Instead, say “I don’t do X, Y, and Z because it’s not a priority.”

Freeing your calendar can be that easy and simple. (However, this requires to have a clear picture of your priorities  and about the price you are willing to pay. But that’s a different story…)

A tool like Daisho can help you then to implement your prioritized time schedule. Determine how much time you want to spent on a context (family, friends, a given project, sports etc.) and budget your time accordingly (e.g. 3 hours of sport a week).  Visual timeslots help you to pre-structure your calendar on a high level, before going into the details of scheduling meetings or tasks.

But the best can’t help you to free up more time for things which are important to you, if you don’t have the courage to get a clear picture on your priorities, and to decide what’s import for you and what’s not.

Photo courtesy of chrismeller

Being productive in the long term is always a challenge in the tough work environment of the 21th century, no matter whether you are a freelancer or work in a coporate setting.
Today’s financial crisis does certainly not help to make one’s life easier, with long-term job security being a thing of the past for most industries. Therefore, it is sometimes a good idea to take a step back and rethink the way you work.

Steven Snell has a nice article about how to be productive at www.FreeLanceSwitch.com. Although gear more towards freelancer, he has some very valid points to make.

Among his most important areas to focus on are (among others)

• Goals
• Email/Communication
• Tasks
• Time Management
• Organisation

Let me just higlight a few few aspects:

online casino netHave a Long-Term Plan

Freelancers can easily get caught in the rut of moving from one job to the next and focusing only on the short-term. If this is the case, you’ll probably find yourself growing decreasingly satisfied with your work at some point. Freelancing is no different than any other career in that you need to have a long-term plan. A long-term plan can guide you in the short-term by helping you to make decisions that will get you to where you want to be.

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Or

Align Your To-Do Lists with Your Goals

Getting things done is great, but ultimately what’s important is that you’re working towards your goals. When setting up your to-do list, take a look at your goals and develop the to-do list in a way that will lead you to the accomplishment of your goals.

Very valid points, indeed. However, he falls short to answer the question how you best implement his recommendation in your daily life. “Align your tasks with your goals”? Most software tools in the market just do not cover these aspects. But there is help.

We will start a series of online tutorials illustrating how you can implement self-management best practice with the help of DAISHO, the integrated self management tool by DAISHO Blacksmith. (I’m one of the creators of DAISHO, so don’t wonder why we are focussing here on it )

Use a Contact Manager

As a freelancer you’ll definitely be in contact with a lot of people. Keeping everything straight and be a chore. A contact manager [...] will help you to keep track of everyone while saving time for more productive tasks.

Yep, we will demonstrate how to do it with DAIHSO as well. Stay tuned. raman amplifier

Photo courtesy of orangeacid

Every decision you take has a price tag assoicated with it. That’s even more true for your time management decisions. It’s not necessarily a price tag in US-dollars or Euros, it is quite often a price tag in “time not spent with others”.

I’m not sure whether I mentioned already that I do not really like the term “time management” – as time is nothing you can really manage, you can not increase (or decrease) the amount you have available at any given day (although quit smoking might give you a few bonus days – but -hey- you’ll never know…).

You only can decide how to allocate your time: how much time you want to spent at work, how much time you dedicate to your spouse or kids. Quite often, it’s a tough call. But – as Dave Navarro points out in his article Wake Up, Damn It! You Won’t Get A Second Chance make sure you do not postpone all your “valuable” time with kids or family until later. Because later might never come…

So, how do you determine the price you are willing to pay in your professional career? I can not give any advice here. A rule of thumb I usually use is:

“компютри втора употребаIf I would die tommorrow, would I regret my time allocation during the last month?”

If your answer is a screaming YES, you might consider changing something.

Dustin Wax over at Lifehack.org mentions a few interesting aspects to consider when contemplating your “Where do I want to be in 5 years from now?”-question.
He uses the business approach of an “individual development plan” and applies this thinking also to the private/personal space.

When you plan the conccrete steps how to reach your goals step by step, he suggests to consider these areas in your planning:

• Courses and workshops: From formal university instruction to extension classes to one-off events like seminars.
• Reading: Books, magazines, websites, newsletters, trade journals.
• Networking: Don’t neglect the value that building
  connections within your current niche or your desired one can bring.
  Figure out who in your field is worth following, and how to get close
  to them.
• Mentoring: A special kind of networking; consider asking a leader in your field to “take you under their wing”.
• Ride-alongs/shadowing: Hands-on experience is
  invaluable. Ask to spend a day with someone whose knowledge and skills
  you admire, learning their work from their perspective.
• Outreach: Form or join a group devoted to your topics.
• Reassignment/move to a new job: Ask your employer
  to shift you into a different department or position, or find work that
  better matches where you want to end up.

I just would add you should reserve the required time well in advance to avoid your short-term priorities are dominating your calendar. Budgeting time and scheduling time-slots in your calendar can help you with that.

Surfing the Internet, I found a very interesting (german) article by Roland Kopp-Wichmann on time management from a psychological point of view.

His main theses are:

• You can´t manage time
  Time is not an object you can influence, time happens.

• Your values are reflected by your dealing with time
  If something is important to you, you spend time on it. Why would you do otherwise?
• Time is not money
  “Having more time for myself” is a desire independent of money.
• There are no factual constraints
  There are only situations and consequences. Or, as I would put it: there are decisions to make and prices to pay. If you are willing to pay a certain price, then there are no constraints.
• You always have a choice
  This is not a matter of true or false, but a matter of attitude. Not For Slaves!
• If you want something, you find ways. If you don´t want something, you find reasons.
  Be honest to yourself: If you did not do something, then perhaps because you did not really want it to do…
• If you want to have time, you have to say no.
  Freeing your agenda is as easy as that.

As we put it here: not for slaves!